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GRAWA Electronic Communications Policy

Approved April 7, 2005

OBJECTIVE

The objective of this policy is to establish standards and guidelines for electronic communications sent to members of the Greater Rochester Association for Women Attorneys (“GRAWA”) so that the communications are consistent with GRAWA's Mission Statement and sent in an efficient and secure manner.

 

POLICY

There are two (2) general means for disseminating information to GRAWA members: electronic correspondence (“e-mails”) and GRAWA's website. With regard to all electronic communications, the following applies:

  1. All programs, files, documents, or other information contained or stored in GRAWA communications are the sole property of GRAWA, including e-mails;
  2. GRAWA has the right, and not the responsibility, to examine and/or remove any on-line materials, including news, e-mail, and files at any time, and as needed, to maintain the operability, security, safety and membership standards of the service;
  3. All electronic communications shall be for the purposes of GRAWA and the Women's Bar Association of the State of New York;
  4. Except for GRAWA purposes, member e-mail addresses shall be considered confidential and shall not be published or distributed by GRAWA or its members; and
  5. Receipt of GRAWA e-mails is a privilege of membership.

PROCEDURES

GRAWA Membership E-mails: It is the responsibility of the Media Committee Chair, or a person designated by the Chair, to ensure that e-mails sent to GRAWA members contain the appropriate information for the membership. As an organization, GRAWA is committed to informing members of GRAWA events and other pertinent information. E-mails shall conform to the following guidelines:

  1. E-mail calendars should be sent on a weekly, or as often as necessary basis, to inform GRAWA members of GRAWA, or GRAWA sponsored events, or other necessary information;
  2. E-mail calendars should contain a listing of upcoming WBASNY and/or GRAWA sponsored or endorsed events, job opportunities and other GRAWA membership information. Examples of GRAWA membership information that may be included in an e-mail calendar are openings for the GRAWA Board of Directors or solicitation for participation on GRAWA Committees. Political information or solicitations for fundraising events other than GRAWA sponsored or endorsed events shall not be listed in the e-mail calendar;
  3. All GRAWA e-mails shall be sent in such a manner as to prohibit the disclosure of membership addresses, to the extent possible;
  4. Membership e-mail addresses shall not be disclosed to anyone other than for the purpose of sending authorized GRAWA e-mails;
  5. Other information shall not be considered for e-mail to the membership, but may be considered for GRAWA's website as set forth below;
  6. The e-mail calendar shall not contain notices or information concerning non-GRAWA, or non-GRAWA sponsored events, unless a request is submitted in writing by the person or organization seeking inclusion in a GRAWA e-mail, along with a written request for co-sponsorship or endorsement. The written request for inclusion and sponsorship or endorsement must be submitted to GRAWA's President for approval or presentation to the Board of Directors, at her sole discretion, at least three (3) weeks before the requested date for publishing in a GRAWA e-mail; and
  7. The e-mail calendar should be as concise and informative as possible.

GRAWA Website: It is the responsibility of the Media Committee Chair or a person designated by the Chair, to ensure that website content is consistent with GRAWA's Mission Statement. As an organization, GRAWA is committed to informing members of GRAWA events and other pertinent information, and GRAWA's website shall conform to the following guidelines:

  1. GRAWA member information shall be contained in the “Member News” portion of GRAWA's website. It shall only include information concerning an event to the extent that the member(s) is directly involved to the event. Such news shall be submitted in writing to the Media Committee Chair or person designated by the Media Committee Chair;
  2. The Media Committee Chair or President may in her sole discretion deny a request to include the information on GRAWA's website, or edit or remove any of the content submitted or published. In addition, the “Member News” information must contain: the member name, event, date, and level of involvement of the member; and
  3. Content of the GRAWA website is the property of the Greater Rochester Association for Women Attorneys or its content suppliers and is protected by the United States and international copyright laws. The compilation of content on this site is the exclusive property of GRAWA and shall not be reproduced or rebroadcast in print or electronically without permission of the GRAWA Media Chairperson or her delegate. Photos and individual articles may be printed or e-mailed strictly for the personal use of the GRAWA member referenced in the photo or article. Website content that has been supplied by another publication shall credit that publication and/or indicate reproduction permission.

 

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